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BVAW GENERAL CONDITIONS FOR ALL THE EVENTS

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General conditions for participation in amateur sports events organized by BVAW

We ask all participants to our amateur sporting events to read the terms below, which will be continually updated and supplemented. Different conditions in whole or in part by the following, related to one or more specific events, will publish it here with every precise reference. If are required information not shown here or you require clarification, please write an email to info@bvaw.org

BVAW – Beach Volleyball Around the World (BVAW) based in Lugano, Switzerland, via Maraini # 5, is an amateur sports association and not-for-profit that organizes amateurs tournaments and sporting events.

BVAW, as an organizer holder of their sporting events, establishes the General conditions of participation below that individual participants expressly agree:

Event area:

BVAW reserves the right to remove or expel anyone from the area of the event in case of serious violation of these general conditions, violations to the law and/or the order, or in the case of potentially risky behaviours for the safety of other participants or spectators or the serene and regular development of the event.

Weather:

The sporting event will take place even in case of rain and other adverse weather conditions. Unless communication from BVAW or other competent authorities to order, the event will take place even in case of any other adverse circumstance.

The participant will not therefore be entitled to the refund the registration fee for such events, unless the event is officially cancelled and apply the conditions detailed below.

Event program Modification – Posponement – Cancellation:

If need be, BVAW reserves the right to modify the competition format, the position of the courts and to postpone the start time of the tournaments, at any time.

In that case, you will be notified we will, if practicable, provide written notice of cancellation to the address we hold for you. In the event that written notice is not practicable due to the timescales involved we will use reasonable endeavours to provide other suitable methods of notice including, e-mail, mobile phone, text message, BVAW website. 

The participant’s responsibility to periodically check the website, their email box, their phone and the Facebook page/group in order to verify that the venue, date or time of the event have not been changed. In case of changes in the event program, the fee paid is considered valid for the event in the new place and/or date and/or time.

BVAW has the right to cancel the Event if circumstances beyond our reasonable control arise, including, without limitation, war, civil or political unrest, terrorism, inclement weather conditions (hurricane, flood, earthquake, volcanic eruption, etc.) or pandemic situation or for technical or organizational reasons.

If the Event has to be cancelled of a reason beyond the Organiser’s control, according to the circumstances, the Organiser will offer compensation such as replacing the Event by another event organized by himself. 

In that case, you will be notified by a written notice of cancellation to the address we hold for you. In the event that written notice is not practicable due to the timescales involved we will use reasonable endeavours to provide other suitable methods of notice including, e-mail, mobile phone, text message, BVAW website. 

If the Organizer can’t postpone the event, he can choose to refund the tournament registration. In the case of a refundable decision by the organiser, you will receive at the main time the information about the method of the tournament fees refund.

In addition, it is understood, unless otherwise expressly noted, when the event is canceled, the participant will be entitled to refund of the amount paid excluding costs and commissions of reimbursement.

Unless the tournament fee of the event, BVAW is not in any way responsible for any other costs, burden, expense, damages endured or incurred by the participant as a result of the cancellation of the tournament event.

The refund is made by the payment method BVAW will chose.

BVAW is not required to refund any additional fees if you have expressly chosen a more expensive method of delivery than the standard delivery method available.

Regarding products and services other than tournament fees purchased from third party, you are required to refer to the terms and conditions of sale of the third-party seller, and BVAW cannot be held liable in this regard.

Fee tournament refunds in case of injury:

The fee tournament refunds will be accepted only for injuries.

in case of the player will be injured before the tournament it will possible to refund his tournament fee(s) only if he send an email to info@bvaw.org 21 days before the event with attached an official doctor injury certificate. 

The tournament fee refund will be effective 2 weeks after the end of the event with a deduction of 5% due to the commissions of  the different operations.

Personal accident:

All participants in the Event, whether or not they have licences issued by a sports federation, may take out insurance when they register for the Event or, at the latest, when they collect their race numbers. This policy will pay out a sum in the event of physical injury (death or permanent disability) as a result of an accident which has occurred on the Event route. Compensation, according to the damages, will be paid if the insured person has an accident while participating in the Event.

Material dammage:

The Organiser will not be held responsible for damage (theft, breakage, loss, etc.) to participants’ personal belongings, not even those left in its care. Participants may not, therefore, take action against the Organiser for any damage caused to their equipment. Taking out insurance against such risks is the responsibility of the participant.

Use of images:

Participant’s image:

The Event may be recorded for public communication purposes, in any form (notably through photos, videos, etc.), on any existing or future media, in any format, for any communication to the public around the world, for any use including advertising and commercial use. As such, each participant expressly grants BVAW, its assignees and beneficiaries (notably its commercial partners) permission to record and reproduce, on any media and using any means, and subsequently to reproduce and represent, without remuneration of any kind, their name, voice, image and, more generally, their sporting activity within the context of the Event (hereinafter their “Image”), for a duration which may not exceed 10 (ten) years following the date of the Event. The participant expressly authorises the Organiser to concede to Event partners sub-licences for the use of the Image for commercial and advertising purposes.

Each participant grants their full and irrevocable permission, to BVAW, its beneficiaries and its successors (in particular its commercial partners), for the purposes of conducting advertising, promotional or sales campaigns to 1) make any changes, additions or deletions which it judges necessary to use his or her Image under the conditions defined below, 2) include or combine his or her Image with any signatures, catchphrases, slogans, legends, brands, distinctive signs, legal information, visuals and, generally speaking, anything of any kind which BVAW uses, particularly to illustrate communications material in which they are used.

The participant guarantees that he is not bound by an exclusive contract relating to the use of his Image.

BVAW, its beneficiaries and its successors are expressly forbidden from using a participant’s name, voice or image in any format of a pornographic, racist or xenophobic nature, and more generally are forbidden from any use that is detrimental to the participant’s dignity.

Participants are informed and unconditionally accept that their Image may be recorded by the official representatives of BVAW during the Event. Their Image will be accessible in photo and/or video format on the time to website in the “Media Gallery” page, in the BVAW Facebook page & group and in the BVAW instagram account. In terms of the Event website, participants agree that they may be identified by any internet user using their first or last name, their race number or their region.

The refusal to give such consent involves the inability to participate to the event. BVAW is in charge of the processing of the datas.

Event Images:

Any communication of still and/or moving images of the Event recorded by the participant during their participation in the Event must be restricted to personal use and may not, under any circumstances, be used for advertising and/or commercial purposes outside of the Event.

Personal data:

Generally speaking, personal data communicated by participants (hereinafter the “Data”) is intended for use by the authorized staff of BVAW, the company responsible for processing this data.

As a participant in the Event, you are also advised to carefully read the following provisions:

By choosing to participate in the Event, participants acknowledge that their progress in the tournament is accessible to any facebook member on the BVAW official Facebook page and group as well as on the Event website, through our competition system and our posts.

At the end of the Event, information on your competitive performance (including your result, your photos and videos) will be published on the Event website, Facebook page / group and instagram. Your results may be picked up on for use by any media.

If you wish to object to such a publication, for a legitimate reason, you must communicate this decision to the BVAW staff at the address info@bvaw.org, prior to the Event and at least 30 days before the Event, so that adequate measures are taken.

Aerial filming:

Participants are informed that:

  • on the day of the Event, remote controlled drones may be used for the purposes of media coverage;
  • players may find themselves throughout all or part of the Event, within 30 metres of these drones;
  • If need be, safety instructions will be communicated to them which they must respect. 
 Respecting the environment:

In order to respect the environment and the natural surroundings in which the BVAW event takes place, it is strictly forbidden to leave litter (paper, plastic wrappers) on the beach. Bins will be provided at all our organization tents and in collection areas which will be installed and indicated on different points of the beach. Participants must make use of them when disposing of waste.

Participants must hold onto their litter and wrappers and wait until they reach the places set up by BVAW to dispose of them.

BVAW reserves the right to award penalties or exclude participants from the tournament who deliberately dispose of their waste elsewhere than in these specific areas.

Disclaimer of Responsibility:

It’s mandatory for each individual participants have to sign the Disclaimer of Responsibility at the moment of the Check in

General Tournament rules:

All the participants accept the “General tournament rules” (click on the link to read it)